StudentAidSchool fees, salaries and the school's money, in one place.
The fee book your office keeps by hand, in the portal: a fee for each class, discounts with a reason, part payments, numbered receipts and a cash count at the end of the day. Staff salaries and payslips sit beside it, and the owner sees the whole month on one page.
A fee for each class, set once
List the fees your school charges and when, then fill in one table: each class against each fee. Every child's bill follows their class.
- checkTuition every month; admission once, on the first bill after joining; annual charges and exam fees on the months you choose
- checkOptional fees such as transport, switched on for the children who use them
- checkChildren move up a class and their next bill uses the new class's fee. Nobody retypes 200 amounts
- checkA child with an old agreement keeps their own amount, marked as their own
- checkEvery change starts from a month you choose. Bills already sent never change
Every discount has a reason and an end date
A discount shows on the bill as its own line, so parents and the owner see what was given and why.
- checkA sibling rule that applies by itself: for example 10% for the second child, 15% for the third
- checkA staff child's discount stops when the parent leaves the staff list
- checkScholarships and concessions for one child, in percent or rupees, with a reason the parent sees
- checkAbove the limit you set, a discount waits for the Owner to approve it
- checkOnly the biggest discount applies to a fee, unless you let them add up
Bills that make themselves, and a list of who is late
On the 1st, each child's bill is built from their class fees, the fees due that month and their discounts.
- checkPaid, Part paid, Not paid or To check, for every child, with a class filter and a download
- checkParents who paid by bank or wallet send the screenshot from the app. Check it here, and the parent is told either way
- checkReminders before and after the due day, or one button to remind every family still owing
- checkAn optional late fine: a fixed amount after the due day, or an amount per day up to a limit. The office can let a fine go without letting the fee go
- checkDefaulters grouped by how late they are: 0 to 30 days, 31 to 60, 61 to 90 and over 90
- checkBank challans in three copies, for schools that collect through a bank
Any amount, for the whole family, with a numbered receipt
Type a child's name or the last four digits of a parent's phone. The whole family's fees come up together.
- checkCash, bank transfer, wallet or cheque, for one child or every child in the family
- checkPart payments clear the oldest month first. More than is owed is kept as credit
- checkA numbered receipt every time, with what is still owed printed on it
- checkAnyone can check a receipt is genuine from the link printed on it
- checkOnly the Owner can cancel a receipt, with a reason. Nothing is deleted
Does the drawer match the receipts?
At the end of the day, each person counts the cash they took and enters it.
- checkThe day's money by cash, bank transfer and wallet, and the cash each person took
- checkEach person closes their own day with the cash they counted
- checkA difference is recorded with a note, and the Owner is told
- checkEvery receipt of the day in one list, ready to download
Salaries, advances and payslips, approved by the Owner
The month's payroll is built from each person's salary, their attendance and any advance being paid back.
Salaries and allowances
Basic pay, allowances such as house rent or conveyance, and bank or cash. A raise starts from the month you choose.
The Owner approves
The office builds and checks the payroll. Nobody is paid until the Owner approves it, and each person is marked paid as they are.
Pay stays private
Only the Owner and the people the Owner names see salaries. Everyone else never sees this page.
- checkAdvances paid back in instalments, taken off each payslip until cleared
- checkUnpaid leave, absences and half days come off automatically
- checkA payslip for each person, ready to print, with the advance and leave left
- checkA bank transfer list and a download for your bank or accountant
Staff sign in at the gate, with their own card
Staff tap a card on the same gate reader the children use. The office sees who is in, on leave or not here yet.
- checkA staff card for each person, printed from the portal
- checkThe office can mark anyone by hand: present, late, absent or half day
- checkA leave register with each person's allowance: casual leave, sick leave and the rest
- checkNot in and not on leave by your set time? The office is told
- checkFeeds the payroll, so deductions are never worked out by hand
The whole month on one page
How much was billed, collected and paid out, without asking the office for a register.
- checkFees billed against collected, for the last six months
- checkWhat is owed today, by how late
- checkWhat was given away in sibling discounts and scholarships
- checkSalaries paid, and other spending such as rent, electricity and repairs
- checkWhat is left over at the end of the month
- checkSeen by the Owner only
Who sees what
Money pages follow the job, like the rest of the portal.
| Role | Fees & pay |
|---|---|
| Owner | Everything: fees, receipts, staff pay, the money page, discount approvals and cancelling a receipt. |
| School admin | Fees, the counter and staff attendance. Staff pay only if the Owner allows it. |
| Accounts | Fees and the counter, and nothing else in the portal. |
| Everyone else | No money pages at all. |
Fees and pay questions
Do parents have to pay online?
No. Parents pay the way they always have: at the office, by bank transfer or from a wallet. A parent who pays by transfer sends the screenshot from the app, and the office checks it.
We charge one flat fee. Is this too much for us?
No. Set one tuition amount per class and leave the rest empty. Fee types, discounts, challans and fines are there when you want them, and off until then.
Can a parent pay part of the fee?
Yes. Take any amount. It clears the oldest month first, the bill shows Part paid, and the receipt says what is still owed. More than is owed is kept as credit for the next bill.
Who can see salaries?
Only the Owner and the people the Owner names. The Accounts role handles fees and sees nothing else in the portal.
Can a receipt be changed after it is printed?
No. A wrong receipt is cancelled with a reason, by the Owner, and the months it paid are open again. The cancelled receipt stays on the day's list.
How does staff attendance reach the payroll?
Absences, half days and unpaid leave from Staff attendance come off that month's pay when the payroll is built, at a day's pay of the basic salary divided by 26. A school can set its own number.
See it with your own fee structure
We set up your classes, fees and staff with you, and your office takes its first payment the same day.